OUR RECRUITMENT PROCESS

Keyworker Staff Supply - Recruitment Process Flow
1
Job Planning and Approval
Actions Required
  • Identify recruitment need
  • Complete business case
  • Review/create job description
  • Create person specification
  • Determine advertising strategy
Requirements
  • Approval from Pastor Admire Mukondwa
  • Budget confirmation
  • Job description template
  • Person specification criteria
  • Accessibility considerations
Responsible: Line Manager & Pastor Admire Mukondwa (Registered/Nominated Individual)
2
Job Advertisement and Application Collection

🤖 AI-Powered Application Platform

Direct Application: www.keyworkerstaffsupply.co.uk

Email Submissions: applications@keyworkerstaffsupply.co.uk

Our AI screening system automatically processes applications, extracting key information, matching candidates to job requirements, and providing initial scoring based on qualifications, experience, and skills alignment. This enables faster, more consistent preliminary assessment whilst reducing unconscious bias in initial screening.

Application Methods
  • Direct Platform: Candidates apply via AI portal
  • Email Route: CVs manually input by office staff
  • AI system processes and scores applications
  • Generate detailed candidate reports
  • Automatic acknowledgement sent
AI System Benefits
  • Automated CV parsing and analysis
  • Skills and experience matching
  • Bias reduction in initial screening
  • Consistent scoring methodology
  • Detailed candidate analytics
Responsible: AI System + HR Team for manual CV input and oversight
3
AI-Powered Shortlisting

🎯 How AI Enhances Shortlisting

  • Automated Scoring: Each CV receives objective scores based on job requirements
  • Skills Matching: AI identifies relevant skills and experience alignment
  • Qualification Verification: Automatic checking against essential criteria
  • Bias Reduction: Consistent evaluation criteria applied to all candidates
  • Ranking System: Candidates automatically ranked by suitability
  • Detailed Reports: Comprehensive analysis for each application
AI System Actions
  • Process applications through AI scoring
  • Generate detailed candidate reports
  • Rank candidates by suitability score
  • Flag high-potential candidates
  • Create shortlist recommendations
Human Verification
  • Review AI recommendations
  • Verify essential qualifications
  • Apply contextual considerations
  • Ensure diversity and inclusion
  • Final shortlist approval
Decision Point: Do AI scores meet threshold requirements?
YES: Proceed to interview
NO: Auto-rejection with feedback
Responsible: AI System with human oversight and final approval
4
Hybrid Interview Process

🤝 Flexible Interview Options

AI-Conducted Interviews:
  • Automated video interviews
  • Standardised question sets
  • Response analysis and scoring
  • Bias-free evaluation
Human-Led Interviews:
  • Teams video calls
  • In-person meetings
  • Manual report input to system
  • AI analysis of responses
Interview Process
  • Choose AI or human-led interview format
  • Conduct structured interviews
  • Input responses into AI system
  • Generate detailed scoring reports
  • Compare results with CV analysis
AI Analysis Features
  • Individual response scoring
  • Overall interview assessment
  • CV vs interview comparison
  • Competency mapping
  • Values alignment assessment
Decision Point: Does combined AI analysis meet hiring standards?
YES: Proceed to checks
NO: Send feedback & rejection
Responsible: Interview Panel (human or AI) + System Analysis + Final Review
5
Manual Pre-Employment Verification

🔍 Human-Led Verification Process

This stage moves to dedicated HR staff who manually communicate with candidates to verify all documentation and conduct thorough background checks using official government systems.

Document Verification:
  • Government system verification
  • Original document inspection
  • Right to work validation
  • DBS enhanced disclosure
Reference Tracking:
  • Automated email dispatch
  • Response tracking system
  • Follow-up reminders
  • Completion monitoring
HR Team Actions
  • Direct candidate communication
  • Government system document verification
  • Send tracked reference requests
  • Monitor reference response status
  • Compile verification report
Tracking System Features
  • Automated reference email sending
  • Real-time response tracking
  • Reminder scheduling
  • Status dashboard monitoring
  • Completion reporting
Decision Point: Are all verifications and references satisfactory?
YES: Proceed to appointment
NO: Withdraw offer with explanation
Responsible: Dedicated HR Team with oversight from Pastor Admire Mukondwa
6
Final Appointment
Actions Required
  • Confirm satisfactory checks
  • Make formal job offer
  • Complete employment contract
  • Arrange start date
  • Plan induction programme
Documentation
  • Employment contract
  • Job description
  • Terms and conditions
  • Equality Act considerations
  • Reasonable adjustments
Responsible: HR Team with final approval from Pastor Admire Mukondwa
7
Induction and Probation
Actions Required
  • Deliver induction programme
  • Monitor probation performance
  • Conduct review meetings
  • Assess competencies
  • Confirm permanent appointment
Induction Elements
  • Company policies and procedures
  • Safeguarding training
  • Health and safety
  • Role-specific training
  • Values and culture
Decision Point: Has probation been successful?
YES: Confirm permanent employment
NO: Extend probation or terminate
Responsible: Line Manager with HR support

Key Contacts & AI Platform Information

Registered Individual & Nominated Individual:
Pastor Admire Mukondwa
📞 0330 133 0626
✉️ admire@keyworkerstaffsupply.co.uk
Location:
Keyworker Staff Supply
17A Westgate
Bradford BD1 2QL
AI Platform Access:
Automated CV processing & scoring
Escalation Process:
• Any recruitment concerns to Pastor Admire Mukondwa
• Failed checks require immediate escalation
• Safeguarding concerns to be reported immediately

🤖 AI System Benefits Summary

Efficiency Gains:
  • Faster application processing
  • Automated initial screening
  • Reduced manual review time
Quality Improvements:
  • Consistent evaluation criteria
  • Reduced unconscious bias
  • Detailed candidate analytics
Compliance Benefits:
  • Audit trail documentation
  • Standardised processes
  • Regulatory requirement tracking